Proposal Requirements, Evaluation, Notification, and Beyond

Submit your proposal to the Call to Action (CTA) from the 22nd of September to the 31st of October 2017
Acceptance status emails will be sent on the 21st of November 2017

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Notification

Submission confirmations, acceptance/rejection notifications, scheduling information, etc. will be sent by email to the primary email address listed on your ILA profile. Please ensure that your ILA profile includes a valid email address and daytime phone number, and that your email system accepts messages from @allacademic.com and @ila-net.org. These emails will be sent directly from the submission proposal system, and a copy of every message sent to you by the system is available by logging in and clicking on the Message Center link in the Submitter Menu. If you are concerned that notification emails are not reaching you, please check the Message Center in the proposal submission system or contact ILA at 2018southafricaCTA@ila-net.org.

Acceptance status notifications will be emailed to everyone by 21 November 2017. All presenters listed on a proposal will be emailed notification; however lead presenters are responsible for ensuring that all co-presenters receive notifications about presentation status, scheduling information, and/or changes to the presentation format (e.g. from a paper to a poster or from a panel to a roundtable).

All presenters listed on an accepted proposal will be emailed their presentation date, time, and room by 10 February 2018.

If accepted, please confirm your conference participation by 10 January 2018 by registering for the conference. If you have not registered for the conference by 10 January your presentation will be subject to removal from the schedule and the presentation slot offered to someone committed to attending.

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General Information and Requirements

Registration Requirements

If your proposal is accepted, each presenter must register for the conference. ILA does not pay presenters honoraria, reimburse expenses (e.g., travel, lodging, or copying), or waive conference registration fees. All presenters and chairs are required to register and pay published conference fees. Online conference registration will open 15 September 2017. Registration fee information is available on the general conference registration webpage.


Affiliation Listings

The names and affiliations (i.e. title, department, organization) of all scheduled presenters, co-authors, and chairs will be printed in the program. This information will be pulled directly from your ILA profile, so please make sure your affiliation information in your ILA profile is correct.

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General Proposal Guidelines

Please make sure to review all submission requirements and guidelines prior to submitting. Submissions that do not follow the guidelines will not be reviewed.


Maximum Session Presenters

Panel Discussions should include no more than five (5) presenters plus a chair. All other submission formats should include no more than four (4) presenters.


Confirm Presenters

Proposals must have approval from all participants listed in the proposal prior to submission. It is the responsibility of the proposal submitter to adhere to this rule for all co-presenters.

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Proposal Information

The proposal review process for ALL proposals is a double-blind peer-reviewed process; therefore, every submission title, short description, detailed abstract, and uploaded paper (where required) should be free of presenter names, affiliations, or any other identifying information. Submissions that include any identifying information may be subject to immediate rejection.


Fields

The following fields appear in the online submission system. Unless noted otherwise, all fields are required and appear for all proposal types.

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Participant Roles

Please note that not all roles are available for all presentation formats. The CFP system will show you only those roles available for the presentation format you have selected.

Make sure you have the name, email address, organization, and country for each participant. The proposal submission system is linked to the ILA contact database; you may search by last name to add a person to your submission. If they are not in the database, you can add them during the submission process; however, we ask you to look carefully to help us avoid creating duplicate records. Note that changes to a participant's name, email address, organization, and country must be made directly in the ILA contact database. This information cannot be changed through the proposal submission system. If information for a person is wrong, please have that person make the necessary changes through the ILA contact database rather than creating a new profile.

Note: Presenters do not have to be ILA members; however, ILA members qualify for a lower conference registration fee.


NOTE TO SUBMITTER: As the submitter, you will automatically be listed as a presenter (for workshop, grouped presentation – full paper, grouped presentation – abstract) or session organizer (for panel).

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Submission Review Process

Proposals submitted on time and fulfilling all of the requirements will be considered and evaluated. The review process is a rigorous 3-step approach.

Step 1: The program committee recruits reviewers. At least three reviewers read each proposal. A double-blind review process maintains the anonymity of both presenters and reviewers. The scoring rubric published on the submission website and below, guides the assessment of the quality and usefulness of each submission.

Step 2: The program committee validates the peer scoring. They discuss and evaluate the proposals to create a high quality and innovative program. The highest quality submissions are recommended for acceptance. Papers and abstracts are grouped together and decisions are made about which might be better suited for a roundtable, six-minute message, or poster. Submissions that do not fit the goals or the standards of the conference are identified and flagged for rejection.

Step 3: The program committee confirms that all requirements, guidelines, and goals are met. Groupings are reviewed, presentation types are validated, and status notifications are emailed by 21 November 2017 to all individuals who submitted proposals. The program committee recruits chairpersons as needed, and scheduling of the sessions takes place in January. Finally, the program committee works with presenters on polishing program book descriptions and copyediting for style and congruence.

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Evaluation Criteria

There are seven (7) general criteria, each worth a maximum of five points. After reading each proposal, the reviewer will score it (Excellent = 5pts; Very Good = 4pts; Adequate = 3pts; Not Very Good = 2pts; Poor = 1pt) based on the following criteria, specifics about each criterion are included below.


Criteria 1: PROBLEM, NEED, AND SIGNIFICANCE

Papers and Abstracts

Workshops: Problem and need are clearly stated, along with the purpose and goals of the workshop. This should include information about the relationship between these elements and the workshop subject material.

Panels: Problem and need are clearly stated, along with the purpose and goals of the panel discussion. This should include information about the relationship between these elements and the panel subject material.


Criteria 2: FRAMEWORK

Papers and Abstracts

Workshops: Submission is grounded in a framework based on literature and/or the presenter's expertise and experience.

Panels: Submission is grounded in a framework based on the panelists' contribution to the subject matter.


Criteria 3: QUESTIONS AND CONTENT

Papers and Abstracts

Workshops: A clear explanation of the content this workshop will explore. Is it relevant to the conference concept note?

Panels: A clear explanation of the questions and content this panel discussion will address. Is it relevant to the conference concept note?


Criteria 4: DESIGN

Papers and Abstracts

Workshops: Clearly explains the details regarding why this is a workshop.

Panels: Clearly explains the details regarding why this is a panel discussion.


Criteria 5: RESULTS, FINDINGS, AND OUTCOMES

Papers and Abstracts

Workshops: Clearly states the expected learning outcomes.

Panels: Clearly states the expected discussions outcomes.


Criteria 6: CONCLUSIONS

Papers and Abstracts

Workshops: Offers evidence that this is an opportunity for experiential learning and innovative, and makes a substantive contribution to leadership knowledge and/or practice.

Panels: Offers evidence that this is an opportunity for dialogue that it is new, innovative, and makes a substantive contribution to leadership knowledge and/or practice.


Criteria 7: IMPLICATIONS

Papers and Abstracts

Workshops: Offers a description on the implications for future practice and if applicable, research and theory.

Panels: Offers a description on the implications for future practice and if applicable, research and theory.

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